People & Culture Coordinator (Negotiable)

Job Description

Job Responsibilities (ទំនូលខុសត្រូវការងារ):

The People & Culture Coordinator provides full office and administrative support to Chab Dai’s People & Culture team and works to ensure the smooth running of the organisation. The People & Culture Coordinator will also supervise the Office Cleaning and Security Team. This role will include a variety of tasks and will work both internally and externally to represent Chab Dai.

This role reports to Head of People & Culture and is a full-time post.

Duties

• Key Responsibilities:
• Manage all leave requests from the staff and collate a monthly summary to be shared with the Leadership Council.
• Support the recruitment and onboarding process for new national and international staff and volunteers.
• Point of contact for all enquiries (phone, email and in-person visits) from external stakeholders, visiting teams and donors, referring them to the appropriate Chab Dai staff when necessary.
• In collaboration with the Finance and Administration Team oversee external stakeholders working with the office maintenance, particularly managing office repairs, internet provider, IT company, security guard and security company, etc.
• Organize the logistics of office-wide events, such as Strategy Weeks, Team Retreats, Team Farewells, the annual Chab Dai Staff Retreat, Office parties (Khmer New Year, Christmas, etc.)
• Manage the Chab Dai Google Calendar, office room booking, vehicle use and the office key.
• Oversee the Asset Management process and ensure that assets are properly taken care of and returned by staff as part of the offboarding process.
• Manage and support the Office Cleaning Team and Security Team and conduct monthly Check-In Meetings with each member.
• As the Chab Dai First Aid person (training provided), you will maintain the office First Aid Box.
• Ensure completion of staff workbooks and visa renewals for international staff.
• Any other role-related tasks that ensure the success of Chab Dai.
• Key Attributes:
• Well-presented and maintains a sense of professionalism at all times.
• Proactive, creating a positive experience for others (visitors, donors, new staff members).
• Open and friendly demeanor. Ability to maintain confidentiality at all times.
• Proactive about finding solutions for the office and the staff.
• Energetic and willing to learn new skills.
• Multi-tasking – the ability to juggle multiple projects at any one time.

Education and Requirments (កម្រិតវប្បធម៏ និងតម្រូវការ):

• Education in Business Administration, Human Resources or any related studies.
• At least 2 years of prior relevant experience.
• Excellent organisational and time management skills.
• Excellent computer skills, particularly in Google Drive and Documents.
• An ability to build strong relationships and an ability to work comfortably at all levels of the organisation.
• Ability to prioritise and think through relevant questions and multiple variables.
• Excellent verbal and written communication skills with strong English and Khmer skills.
• The ability to influence internal and external stakeholders to achieve results.
• Diplomatic approach with a keen attention to detail.
• Highly self-motivated with a positive and energetic attitude.
• A natural problem solver who is willing and helpful.
• Comfortable with ambiguity, flexible and adaptable.
• Committed to the Vision, Mission and Core Values of Chab Dai.

Contact Information

• HR Department
• careers@chabdai.org
• #163, Street 27 BT, Boeng Tumpun Sangkat, Mean Chey Khan, Phnom Penh Capital, Cambodia