People & Culture Coordinator (Negotiable)

  • Administration
  • Full time
  • Phnom Penh

Job Information

  • icon
    Salary Negotiable / Monthly

Job Description

Job Responsibilities (ទំនូលខុសត្រូវការងារ):

The People & Culture Coordinator provides full office and administrative support to Chab Dai’s People & Culture team and works to ensure the smooth running of the organisation. The People & Culture Coordinator will also supervise the Office Cleaning and Security Team. This role will include a variety of tasks and will work both internally and externally to represent Chab Dai.

This role reports to Head of People & Culture and is a full-time post.

Duties

  • Key Responsibilities:
  • Manage all leave requests from the staff and collate a monthly summary to be shared with the Leadership Council.
  • Support the recruitment and onboarding process for new national and international staff and volunteers.
  • Point of contact for all enquiries (phone, email and in-person visits) from external stakeholders, visiting teams and donors, referring them to the appropriate Chab Dai staff when necessary.
  • In collaboration with the Finance and Administration Team oversee external stakeholders working with the office maintenance, particularly managing office repairs, internet provider, IT company, security guard and security company, etc.
  • Organize the logistics of office-wide events, such as Strategy Weeks, Team Retreats, Team Farewells, the annual Chab Dai Staff Retreat, Office parties (Khmer New Year, Christmas, etc.)
  • Manage the Chab Dai Google Calendar, office room booking, vehicle use and the office key.
  • Oversee the Asset Management process and ensure that assets are properly taken care of and returned by staff as part of the offboarding process.
  • Manage and support the Office Cleaning Team and Security Team and conduct monthly Check-In Meetings with each member.
  • As the Chab Dai First Aid person (training provided), you will maintain the office First Aid Box.
  • Ensure completion of staff workbooks and visa renewals for international staff.
  • Any other role-related tasks that ensure the success of Chab Dai.
  • Key Attributes:
  • Well-presented and maintains a sense of professionalism at all times.
  • Proactive, creating a positive experience for others (visitors, donors, new staff members).
  • Open and friendly demeanor. Ability to maintain confidentiality at all times.
  • Proactive about finding solutions for the office and the staff.
  • Energetic and willing to learn new skills.
  • Multi-tasking – the ability to juggle multiple projects at any one time.

Education and Requirments (កម្រិតវប្បធម៏ និងតម្រូវការ):

  • Education in Business Administration, Human Resources or any related studies.
  • At least 2 years of prior relevant experience.
  • Excellent organisational and time management skills.
  • Excellent computer skills, particularly in Google Drive and Documents.
  • An ability to build strong relationships and an ability to work comfortably at all levels of the organisation.
  • Ability to prioritise and think through relevant questions and multiple variables.
  • Excellent verbal and written communication skills with strong English and Khmer skills.
  • The ability to influence internal and external stakeholders to achieve results.
  • Diplomatic approach with a keen attention to detail.
  • Highly self-motivated with a positive and energetic attitude.
  • A natural problem solver who is willing and helpful.
  • Comfortable with ambiguity, flexible and adaptable.
  • Committed to the Vision, Mission and Core Values of Chab Dai.

Contact Information

  • HR Department
  • careers@chabdai.org
  • #163, Street 27 BT, Boeng Tumpun Sangkat, Mean Chey Khan, Phnom Penh Capital, Cambodia
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